Timesheet & Job Scheduling Pilot
Short field trials of two connected workflows — capturing and approving time, and scheduling qualified crews onto jobs — built to prove the process before we commit to full development. Pick your system and role below.
Timesheets
Sign in with GoogleWorker
Log your hours against a job and site, request time off or report sickness, and see your own submission history.
Open Worker →Supervisor
Review your team's submitted timesheets, approve or return them with a reason, and decide on leave and sickness requests.
Open Supervisor →Payroll admin
Give final approval, lock the pay period once everything is settled, and record the manual export to Xero.
Open Payroll →Reports
Total hours, subsistence claimed, and a breakdown by worker, job and allocation code for any date range.
Open Reports →Admin
Add job numbers and sites, manage subsistence types and rates, and open the next pay period once the current one is exported.
Open Admin →Links point to
…/exec?page=… on the pilot's Apps Script deployment. If that deployment is ever recreated from scratch (not just updated with a new version), these links will need updating to match.
Job Scheduling
Sign in with your scheduler usernamePut qualified, available crews onto jobs. The system checks skills and certificate expiry, availability, double-booking and lone-working rules, flags anything it can't satisfy, and emails each worker their own job ticket with the H&S, RAMS and equipment details.
Timeline
See every job across the coming weeks at a glance — what's running, what's crewed, what still needs people and anything that can't be filled.
Open Timeline →Schedule & tickets
Create and edit jobs, pick a crew from the eligible workers, check it against the rules, then email each worker their personalised job ticket.
Open Schedule →Workers
Keep each worker's details, skills and certificates (with expiry dates) and their leave and other bookings up to date.
Open Workers →Sites, skills & RAMS
Maintain the sites with their induction, access and hazard notes, the list of skills and certifications, and links to RAMS documents.
Open Sites & skills →Admin
Add schedulers and reset passwords, switch scheduling rules on or off, and review the audit log of every decision and override.
Open Admin →Links point to
…/exec?tab=… on the scheduler's Apps Script deployment. If that deployment is ever recreated from scratch (not just updated with a new version), these links will need updating to match.